Using Bookmark Manager

Importing your bookmarks

1. Export your bookmarks as an HTML file. In Chrome, Edge and Brave: Bookmark manager → ⋮ → Export bookmarks. In Firefox: Bookmarks → Manage bookmarks → Import and Backup → Export Bookmarks to HTML. Bookmark Ninja and most bookmark services have an HTML export too.
2. In Bookmark Manager open Settings → Import bookmarks, choose the file, pick where the folders should go, and click Import.

Folders, tags, notes, groups (from a Bookmark Manager export) and the date each bookmark was added come along. Folders that already exist with the same name are reused, and a bookmark is skipped when the same address is already in that folder, so importing the same file twice doesn't duplicate anything. Settings → Export bookmarks downloads everything in the same format.

Folders, tags and views

• Folders nest as deep as you like. Use + next to Folders for a new one; hover a folder for sub-folder, rename/move and delete.
• Folder order: drag a folder onto the top or bottom edge of another to put it before or after (a line shows where); drop it on the middle to move it inside. Or select a folder and press Alt+↑ / Alt+↓. Folders start out A–Z; when a level isn't any more, Sort A–Z (next to Folders, or Sort sub-folders A–Z in an open folder) puts it back. New folders go in A–Z place while their level is A–Z, otherwise at the end.
• Bookmarks: Add bookmark fills in the page title for you. Drag a bookmark onto a folder in the sidebar to move it.
• New folders and groups while you add: in the bookmark dialog, New folder next to Folder makes one on the spot — at the top level or inside any folder, as a sub-folder — and New group next to Group makes a group in the folder you chose. Either one is chosen for the bookmark right away; Enter creates it, Esc cancels. When the folder is a sub-folder, its path (for example Client A / Projects) shows under the list.
• Tags: type a tag in the bookmark dialog and press Enter to create it. Click a tag in the sidebar to see every bookmark with it; the gear next to Tags renames and recolors them.
• Grid or list: with a folder open, the Grid and List buttons in the top bar set that folder's layout, and it's kept. Each group can be shown the other way with the layout button on its name (press it again to show it like the folder), so a folder's bookmarks can be a list while one of its groups shows cards. The start page, All bookmarks, search, tags and folders without their own layout use the Default layout in Settings → Appearance. In a folder shared with you as view only, the buttons change your default instead.
• Search covers names, addresses, notes and tags in all your folders. Press / to jump to the search box.
• Open all opens every bookmark you're looking at in new tabs (a group's Open all button opens just that group). Only one tab opened? Your browser blocked the rest as pop-ups — browsers let one click open one tab unless you allow pop-ups for the site. Allow them once and Open all works from then on:
  • Chrome, Edge, Brave, Opera: a blocked pop-up icon (a window with a red ✕) appears at the right end of the address bar. Click it, choose Always allow pop-ups and redirects from your Bookmark Manager's address, click Done, then Open all again.
  • Firefox: a yellow bar appears under the address bar saying it prevented the site from opening pop-up windows. Click its Settings (or Options) button and choose Allow pop-ups for your Bookmark Manager's address.
  • Safari: Settings → Websites → Pop-up Windows, and set your Bookmark Manager's address to Allow.
  The Open all window also tells you when tabs were blocked, with these steps for your browser, and its button becomes Try again.
• Select lets you tick several bookmarks, then Move them to a folder, Add or Remove a tag, Set group or delete them together. Choose in the list, then press its button.
• Copy an address: hover a bookmark and click the copy button (or press C on the one you're on) to paste it somewhere else without opening it.

Groups inside a folder

Groups split a folder's own bookmarks into sections on that folder's page — for example CRM, Project and Admin for a client. They're not sub-folders: sub-folders keep working as they do (links you click into, each with its own bookmarks and groups).

• Add a group with Group at the top of a folder. Bookmarks without a group show first, then each group in its order.
• Put bookmarks in a group: drag them onto the group's name (or onto a bookmark in that group), choose the Group in the bookmark dialog (or make one there with New group), or Select several and use Set group. They go to the end of the group. Drag one onto the area without a group to take it out. The + on a group's name adds a new bookmark straight into it.
• Each group's name collapses it (remembered in your browser), and has a layout button (cards or a list, whichever the folder isn't), Open all, rename and delete. Deleting a group keeps its bookmarks in the folder, without a group.
• Order: drag a group's name above or below another, or press Alt+↑ / Alt+↓ on it. Bookmarks keep your sorting inside each group.
• A bookmark is in one group at most, and only in its own folder: moving it to another folder takes it out of its group. Search, tags and All bookmarks show where it is as Folder · Group.
• Shared folders bring their groups along; people with Edit can change them. Exports keep groups, and importing that file brings them back (other browsers ignore them).

Sorting and order

• Sort by your own order (My order), name, date added, most used, last used or address in the top bar; the arrow next to it reverses. In the list view you can also click a column — Name, Added or Last used — to sort by it, click it again to reverse, and a third time to go back to My order; the column shows an arrow. On the start page this sorts each section for as long as you stay there.
• My order: drag bookmarks among the others (in a group too), or use Alt+↑ / Alt+↓ on the one you're on. This only works while the sort is My order; when a folder is sorted by something else, the note under its bookmarks says so and has a Use My order button. Reset order puts the folder back in its original order — as imported, then in the order you added them — and undoes your dragging. It only changes that folder.
• Last used is the last time you opened a bookmark from Bookmark Manager (shown as Never until you do). Sorting by it, oldest first, lists the ones you never or rarely use first — handy for cleaning up. Opening an address from your browser's own bookmarks or history isn't counted, and neither are other people's opens of a folder you shared.

Bookmark info

The i button on a bookmark (or I on the one you're on) shows how many days since it was added and since you last used it, how many times you opened it, and everything else about it: address, folder, group, tags, environment, pinned, when it was added, last used and last changed, the last link check and its notes. From there you can open or edit it. Dates are shown in your own time zone.

Start page and quick open

• The start page shows pinned bookmarks (click the star on any bookmark), the ones you open most, and what you added lately. Its list view has the same columns to sort by.
• Pinned order: pinned bookmarks keep the order you give them, whatever folders they're in. New pins go to the end. Drag a pinned bookmark onto another to take its place, or use the arrows on it (Alt+↑ / Alt+↓). After sorting the start page by a column, Use My order under Pinned brings your order back.
• Quick open: press Ctrl+K (⌘+K on a Mac) on any page. Enter opens the bookmark in a new tab; Ctrl+Enter opens it and keeps the box open.
• From the address bar: the app offers itself as a search engine. In Chrome, Edge or Brave open Settings → Search engine → Manage search engines, activate “Bookmarks” under the inactive shortcuts and give it a keyword such as bm. In Firefox, right-click the address bar and choose Add “Bookmarks”. Then type bm invoices in the address bar.

Browser extension

The Bookmark Manager extension adds a button to your browser's toolbar. On any website, click it (or press Alt+Shift+B) and a small window opens with the bookmark form, the page's address and name already filled in: choose the folder, group and tags — or make a new folder or group right there — and click Save. If the page is already bookmarked, its edit form opens instead. To add it, click the extension button (the puzzle piece) in Bookmark Manager's top bar; it shows the steps for your browser.

Installing it in Chrome, Edge, Brave, Opera or Firefox, first setup, what it can see and troubleshooting are in the Browser extension guide.

Keyboard

Everything works from the keyboard. Press ? on the bookmarks page for the list:

• Turning single-key shortcuts off: if you use speech input or press keys by accident, untick Single-key shortcuts in Settings → Appearance. N, F, /, G and ? then do nothing; keys for the bookmark you're on and Ctrl+K keep working. It's kept in that browser.
• A Skip to main content link is the first thing Tab reaches, so you don't have to go through the whole sidebar.

Environment badges

When an address contains a word like dev, test, uat, stg or prod — as in app-dev01.example.com or …/sites/Files-STG — the bookmark gets a DEV, TEST, UAT, STAGE or PROD badge; addresses on your own computer get LOCAL. Only whole words count, so “devops” isn't DEV. If a guess is wrong, open the bookmark and set Environment to the right one, or to No badge.

Sharing folders (team server)

• Shared folders appear for the other person under Shared with me, with everything inside them.
• View: they can open the bookmarks. Edit: they can also add, change, move and delete bookmarks and sub-folders inside it. Only you can rename, move, delete or re-share the folder itself.
• Everything else you have stays private. Admins manage accounts but can't see anyone's bookmarks unless they're shared with them.

Clean up

The broom in the top bar opens Clean up:

• Check all links visits each of your bookmarks in the background and flags pages that are gone, sites that don't answer, and links that now permanently send you somewhere else. Sign-in pages count as working. Flagged links are listed under Link problems in the sidebar, and the list view has a Link check column. On a team server the check runs from the server, so internal addresses the server can't reach show as unreachable.
• Not a problem: if a link works for you but was flagged (for example a site behind your company sign-in), click Not a problem under the flag. Later checks leave it alone until its address changes, or until you untick Ignore link check problems in its Edit dialog.
• Duplicates lists bookmarks that point at the same address; keep the oldest with one click.
• Tags: merge two tags into one, and delete tags no bookmark uses.

Backups

A copy of the whole database is made every night (or soon after start if the computer was off) and the newest 14 are kept in the backups folder inside the data folder. Back up now makes one any time; Restore puts one back without stopping the app, after first saving a backup of the current data so you can undo it.

On your own computer they're in Settings → Backups and can be downloaded. On a team server they're under Manage users → Backups and can't be downloaded in the app, because each backup holds everyone's bookmarks; copy them off the server's disk for safekeeping.

Users (team server)

Admins open Manage users (the people icon) to add people, make them admins, reset a password, disable or delete an account. Disabling or resetting signs that person out everywhere at once. There's always at least one enabled admin. Everyone can change their own name and password in Settings.

• Temporary passwords: a password an admin sets (for a new account or a reset) is temporary. At their next sign-in the person chooses their own before anything else opens, so only they know it.
• Forgot the admin password? On the server run sudo bookmark-manager-reset-password <user name>. It prints a temporary password for that account (and lists the accounts if the name is wrong). This works even when the server is read-only, so you can always get in to enter a key.

Your license

Every key is for one install: your computer, or one server everyone signs in to. Each plan includes every update to the version you bought and a discounted upgrade to the next major version.

• Users are the accounts that can sign in to a server. When the limit is reached, Manage users shows it and won't add more; disabled accounts don't count. A computer install has one user, so every plan covers it.
• If a server has more accounts than its plan allows (for example after switching to a smaller plan's key), admins and then the oldest accounts keep working up to the limit; the others can't sign in until an admin disables accounts or the plan is upgraded. Manage users says how many are over.
• Activate: paste the key from your receipt email in Settings → License (on a team server: Manage users → License) and click Activate. It needs the internet once.
• It re-checks the key once a day and keeps working for 30 days without a connection.
• Without a valid license — none entered, a refunded key, or no check for 30 days — the app is read-only: your bookmarks stay and you can still view, search, open and export them, but nothing can be added, imported, edited or deleted, no users managed, no backups made and no updates installed until a key is entered or checked again.
• Moving to another computer: click Deactivate here on the old one to free its slot, or free it from your Lemon Squeezy My Orders page if the old computer is gone.
• Refunds: the 14-day money-back guarantee refunds you right away; the key stops working afterwards.

The full terms are in the Software License Agreement.